Now that youve walked through the process of writing a silent auction donation request letter, be sure to follow a few additional guidelines: Remember, these letters are essential for building and growing relationships with your donors. Skip the donation request forms. Occasionally we will offer other types of silent auction items or gift bag donations depending on the needs of the event. For businesses, address the decision maker for requests (i.e. Ease. #3 - Follow-Up with Phone Calls. even if they only skim the bulk of the letter., Instead of starting from scratch, get access to our free silent auction donation request template! Its essential that your request gets into the right hands. Donors who purchase items at a charity auction may claim a charitable contribution deduction for the excess of the purchase price paid for an item over its fair market value. We will review your request and be in touch as soon as possible. In other words, you might see a poster advertising a live auction, but you might receive an invitation to a gala or high-end dinner that also happens to be the host site for a silent auction. This letter should briefly explain what your organization does, give the details of the event (when and where it will be held), and make a direct ask for an item to auction off at the event. Please provide information on your good work and tell us how you will But instead of asking through fundraising emails, phone calls, or text messages, you'll be doing it in person. 6. 13. . Here's a sampling that are perfect for your live auction, silent auction or raffle. Please know we receive hundreds of donation requests each month and although we wish we were able to give to all of the organizations, we just do not have enough guestrooms or hotels. The letters are the first introduction to individuals and businesses that youre having an event, need silent auction items, and what recognition and visibility is included for auction donors. Under these circumstances, the law limits a donor's charitable deduction to the donor's tax basis in the contributed property and does not permit the donor to claim a fair market value charitable deduction for the contribution. Live Auction Getaway Packages. The first step in sending out an auction letter is to compile a mailing list of local businesses that would be appealing donors of auction items for your event. Take time to make inquiry phone calls or perform Google searches. You are asking your reader for a significant donation on behalf of your cause, so make sure it motivates them to act. Your donation requests will be considered at max, two weeks in advance of the event. To see even more online donation requests for silent auctions than the ones listed below, check out this list we put together of over 400 in-kind donation requests, and visit TheShareWay to view our database of over 800 companies . While more women purchase items at silent auctions, men are quick to bid when an item catches their eye. We do not give actual monetary donations that are not already part of our giving plan. If you would like Jeptha Creed to donate an item for a silent auction, please fill out this form. It is suggested that requests be submitted at least eight weeks in advance of the fundraising event. The Piccolo does not accept donation requests. The donation appeals you can feature at your charity auction are. The Honda Classic reserves the right to . If your event is located in the Puget Sound and you'd like to request a product donation for pick up our Kent manufacturing facility, please fill out the donation request form. Be sure to: Included with your letter should be a silent auction item donation form to get additional and specific information about the item theyre donating. Requests will only be considered from organizations within the Central Texas area. See how changemakers are using Givebutter to make the world better. Write Powerful Donation Request Letters. If you would like to request a Donation Box of Socks, please fill out the Donation Request Form below: Second, you should ask each person to help you solicit auction donations from within their network of friends, family, colleagues, vendors, clients, neighbors, etc. Fundraising Potential $$$$. Have any questions? Attached is silent auction donation form for you to review. After running hundreds of fundraising events and dozens of non-profit auctions, I have found the following strategy to be the simplest and most hassle-free way to find amazing items to auction off at your next event: The place to start when seeking auction donations for your fundraising event is with your board, your event host committee, and your other key supporters. Do more good with a complementary auction basket! The organization requesting the donation will be contacted by email, regardless of whether or not the request is approved. If you wait until the month before your event, its possible that other charities and groups have already collected the available donations and silent auction items. Let the vendor know up front whats in it for them and for their business. Even if your charity auction is scheduled for November, its ok to begin asking in January or February for auction items. In addition, the fundraising event keeps 100% of the auction proceeds. All donation requests will be reviewed within two weeks. As with any donation request letter or mail appeal, you will pack the greatest punch if you can appeal to the humanity of your reader and tug on their heartstrings a bit. Requesting organizations must be a school or 501c3 non-profit agency and must provide a tax ID number. Check your inbox, good news is on its way . 1. With the new Chariot integration, fundraisers will be able to receive donations from the over $234 Billion in Donor Advised Funds! Most readers will read the P.S. Please provide information on your good work and tell us how you will acknowledge this donation at your event. Dont assume they know what youre looking for. Pro tip: The first sentence is critical. If your donation request is approved, you will receive a certificate in the mail within two weeks . 1. Enclosed with your donation letter should be your event flyer and auction item donation form, along with a self-addressed stamped envelope. We have included a sample auction donation form to help you craft your very own. Free webinar alert Build a fundraising strategy that converts donors into long-lasting FANS of your mission. As a member of the Auction Committee, I am writing to invite you to participate in Charity ABC's Gala, an extraordinary event supporting Charity Health Centers for Indigent Children (HCIC). We're unable to provide donations for raffles or events, and we'll be unable to help with any donation requests. Due to the overwhelming amount of requests, memorabilia is limited to . Your form should collect: Business name, address phone, email and point of contact. Page Last Reviewed or Updated: 05-Jan-2023, Request for Taxpayer Identification Number (TIN) and Certification, Employers engaged in a trade or business who pay compensation, Electronic Federal Tax Payment System (EFTPS), Treasury Inspector General for Tax Administration. . Request donations online, 28 days in advance. Connect with our always free, always human support via chat and email. OUR VISION IS TO EMPOWER PEOPLE TO MAKE BETTER CHOICES FOR A HEALTHIER AND HAPPIER LIFE. Winemaker tour & tastings. Requests must be received 45 days prior to the event date. We are one of the easiest Companies with Online Donation Requests. You will be contacted by email or phone if your request is approved. We accept hunting donation requests from local and national non-profit organizations and charities, churches, schools, and booster clubs holding fundraisers in the USA, Canada, Mexico, United Kingdom, New Zealand & Australia. Give real life examples of your organizations needs. It would also be helpful to understand your fundraising goals. Live auction items. 3 3 ,, blog.fundly.com dum6ofono The trips range from 5-days to 8-Days and are all good for four (4) hunters. Auction items can be picked up by staff members or volunteers. * I have read and agree to the Privacy Policy about the collection of data by Martin Resorts in relation to my request. Please provide information on your good work and tell us how you will acknowledge this donation at your event. If you are the site owner (or you manage this site), please whitelist your IP or if you think this block is an error please open a support ticket and make sure to include the block details (displayed in the box below), so we can assist you in troubleshooting the issue. The following are guidelines, for the donation request: We require, along with the donation request form, a formal donation request letter submitted on organizational letterhead. Why host a live auction? ). With a focus on hunger and poverty relief, child well-being, and environmental responsibility, we are proud to support the mission of our local non-profit partner organizations around the world. Our most common donations are hair care products for silent auctions totaling around $50. OneCause's Wrigley Field silent auction donations has a suggested retail value of $5,855, but your nonprofit will only pay $2,795 to auction it off! . *Event Type:Select:Live AuctionSilent AuctionRaffle/Door PrizeOther. Raise more for your mission with interactive fundraising pages. Live and silent auctions are a staple of non-profit fundraising for one simple reason: they work. Donation requests will be reviewed within four weeks of receipt. Lets talk! As a [business leader/community leader], you know how costly large initiatives like ours can be. If you have a 501(c)3 and would like to request a donation, please fill out our donation form. Attachment. 15+ Creative School Silent Auction Ideas. Big-ticket travel packages are classic auction items because, well, they work! The Ritz-Carlton 888-707-9325. . The requesting organization will be contacted via email, regardless of whether or not the request is granted. acknowledge this donation at your event. We welcome donation requests for Donation Boxes of Socks to support special events such as fundraising dinners and Buddy Walks. Jamie F. Hope Chest for Breast Cancer GiveSmart is easy to use and ideal for virtual events and can be used for in-person events to manage the silent auction, seating charts, and check-in to the event. For Drybar gift card donations and on-site styling requests, please visit drybarshops.com. It would also be helpful to understand your fundraising goals. Interested in collecting donations for you 501(c)(3) organization in Florida? Build your fundraising strategy using The Impact Arc. All fields are required unless indicated otherwise. Call us at: (201) 492-4294. . In order to make this event a true triumph, we want to ask for your help. Acceptable File Types: Docx, png, jpg, jpeg, gif, zip, rar, xml, txt, doc, dot, ppt, pot, pps, ppa,xls, xlt, xla,pdf, odt, oth. It would also be helpful to understand your fundraising goals. We appreciate the support of all of our customers, and believe that giving back is a significant endeavor of our business. I call this a silent auction mailing because, while you may get an item in response to your letters that is large enough and compelling enough to be featured in a live auction, most donations that come in through the mailing will be gift cards and small items in the $25-$100 range. 2019-2023 Charity Safaris. Finally, talk to any other key supporters who might be interested in helping you find auction items, including donors, volunteers, and staff members. Create an auction item wishlist. To submit a request for an auction item, please complete and submit . Maximize Your Fundraising. The Ritz-Carlton Donation Request. document.getElementById('af-form-208746805').parentElement.removeAttribute('target'); Live auctions are likely the most popular form of a charity auction, and for a good reason. Don't forget, this package is risk-free. And while wed like to help everyone, we are unable to grant all requests. Solution: Following the need is outlining the solution. Request an item from the foundation by filling out the form online or mailing it in. If this is your first year doing a mailing, its ok to start small try putting together a list of 100-200 local businesses to include in your mailing. Learn more about the No Cost Hunting trip donations we offer bygoing here! Our donation committee prioritizes requests from charitable groups in the state of California and fundraising events with live auctions featuring packaged Central Coast experiences. Tips for Crafting Your Auction Donation Letter. . For example, a charity may publish a catalog, given to each person who attends an auction, providing a good faith estimate of items that will be available for bidding. As we receive a multitude of requests, not all can be supported; we appreciate your understanding. We'll review all requests from federally-licensed 501 (c) (3) non-profit . Explain who or what is in need of help. Requests are processed in the order they are received and will be answered as promptly as possible. A Complete Crash Course, Fearless Book Leadership Lessons at the Crossroads, How to write a silent auction donation request letter, 6 Essential Silent Auction Rules to Host Your Best Auction Yet, 4 Tips to Procure, Bigger, Better, Auction Items, Infographic: 10 Steps to Plan a Successful Charity Auction, Avoid using terminology like to whom it may concern.. *Attach your organization's letterhead or proof of 501(c)(3) status. And if you're less interested in a donation and would just like to be in the studio audience, here's some information. Learn more about the world's most people-centric fundraising platform. : - optional. Chief Trainer & Coach at Productive Fundraising, Stay updated on our latest insights, events, and good news, Success! Its such an important element of a donation request and sometimes overlooked in the craziness of auction prep. A concise description of your organization's work and silent auction event. Including a silent auction can take your special event to the next level, but it requires your nonprofit to solicit awesome items for guests to bid on. Assuming the donor has no reason to doubt the accuracy of the published estimate, if he or she pays more than the published value, the difference between the amount paid and the published value may constitute a charitable contribution deduction. 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